All use cases
Use case · 01

Replace the stack —not the workflow.

Slack for chat, Zoom for calls, Jira for tasks, Notion for docs, Linear for bugs, Loom for recordings. Polybase is one workspace that quietly retires all of them while keeping every ritual your team already loves.
Tools replaced
6–12
Weeks to migrate
2
License savings
up to 64%
Ideal team size
20–2,000
Manifesto

You don't have a tooling problem. You have a stack problem.

Every new app promised to fix the last one. Instead your team bought ten subscriptions, taped them together with ten integrations, and ended up searching across ten inboxes for the same decision. Polybase collapses the stack into one place — chat, calls, tasks, docs, calendar and AI — so work finally lives where it happens.

Before · After

One workspace, not ten tabs.

The old stack
  • Slack + Teams
    Chat that never meets the work it's about.
  • Zoom + Meet
    Calls that leave nothing behind but a transcript email.
  • Jira + Linear
    Tickets that live three tabs away from the conversation.
  • Notion + Confluence
    Docs nobody can find a week after shipping.
  • Loom + Vidyard
    Async videos stranded outside the project.
Polybase
  • Unified channels
    Messages, threads and DMs sit next to the work.
  • Native calls & recordings
    Every call auto-summarised into the room it happened in.
  • Tasks at the cursor
    Turn any message into a ticket without leaving the thread.
  • Living docs
    Specs, wikis and meeting notes one keystroke from the team.
  • One AI, one context
    Your copilot already knows the project — no connectors needed.
Why teams switch

Built to absorb, not coexist.

(01)

Everything where it belongs

Chat, tasks, docs, calls and files share the same home. No more jumping tabs to answer a simple question.

(02)

Migrations in days, not quarters

Guided importers for Slack, Jira, Notion, Confluence and Google Drive. Your history lands intact.

(03)

One bill. One vendor. One audit.

Finance, IT and Security finally have a single contract, SSO surface and log pipeline to manage.

Outcomes

What teams see in the first quarter.

−58%
Tool spend
Average reduction across SaaS line items.
3.1×
Faster decisions
From thread to resolved ticket.
11
Apps retired
Median number of tools removed per org.
14 days
Full rollout
From kickoff to company-wide launch.
How it works

Your migration, in four quiet moves.

  1. 01

    Map the stack

    Polybase scans your current tools and suggests a consolidation plan tailored to your team's patterns.

  2. 02

    Import the history

    Channels, tickets, docs and recordings land inside Polybase with metadata and permissions preserved.

  3. 03

    Shadow-run for a week

    New threads start in Polybase while the old tools remain read-only. Nothing breaks, nothing is lost.

  4. 04

    Turn off the rest

    When adoption hits 90%, we archive the old tools and hand Finance a single consolidated invoice.

FAQ

About replacing your stack.

No. Our importers preserve channels, threads, tickets, docs, files and attachments with original timestamps and authors.

Yes. Many teams keep 1–2 specialist tools (e.g. Figma) and retire the rest. Polybase offers deep bi-directional integrations where it makes sense.

Most organisations complete the switch in two weeks with zero downtime, thanks to shadow-running during the cutover.

Next step

See what one workspace could retire.

We'll run a 30-minute stack audit and show you what Polybase would absorb, what it would keep, and the exact savings you'd unlock.

Book a stack audit Start a free trial
More use cases
(02)

Stop context

Knowledge workers lose up to 2 hours a day moving between tools. Polybase puts every message, ticket, doc and decision next to the work it belongs to — so your team thinks in features, not tabs.

Read
(03)

Onboard in hours

A new teammate shouldn't need seven accounts, four handshake meetings and a Notion treasure hunt to ship their first PR. Polybase drops them into one workspace with every conversation, doc and decision already in context.

Read
(04)

Keep data sovereign

Polybase is a unified workspace you can run in our managed cloud or self-host on your own infrastructure — with the same AI and the same features. Your conversations, files and AI signals stay where you want them.

Read